Introduction to the Elements of Microsoft Access



Microsoft Access Online is a Database Management system that was started by Microsoft. It is a component of the Microsoft Office suite and saves data in its unique format. There are two different types of databases in MS Access: Flat File Database and Relational Database. MS Access can be used to create application software and is commonly used by data engineers, authorized users, and software developers.

Here are the significant uses of MS Access:

  • Maintaining bills, records, and accounts.
  • Storing data in the structure of tables and customize or modify them later as per the need of the user.
  • It can also be utilized to create websites.
  • Analyzing data or determining a relationship among the current data.

Elements of MS Access

The primary use of MS Access is for accounting and bookkeeping. You can also host MS Access on the cloud with competitive Vdi desktop as a Service pricing. As it is Microsoft’s initial accounting database, it can be utilized for managing bills/invoices, maintain accounts, analyze debit and credit, etc.

When any user designs a document of Access, data can be saved and obtained instantly by several elements. There are 7 significant elements of the MS Access database.

Following are the 7 elements of MS Access:

Tables: A table in MS Access is alike every other tabulated data in the structure of rows and columns. Although, while inserting data into a program to design a table, all the data recorded needs to be accurate. If any inaccurate data is inserted the processing may slow down or may not give accurate results. The layout of the table might appear to be similar to the one created in Excel.

Relationships: As the title implies, when more than one table is inserted, the connection or link between them can be obtained. There 3 ways in which the relationship between the tables can be defined:

  • One to one
  • Many to Many
  • One to Many

Forms: They are capable of creating a user interface for a database application. These forms have two different types i.e., Bound and unbound.

Report: A report is used to analyze and review all the data entered into the database. A report can then be edited or changed as per the user’s specification.

Queries: Once a table is designed and the user is trying to get a result of a calculated output, then it is named queries. This also includes sorting, filtering, calculating, updating, etc.

Macros: This is a tool that uses pre-determined operations that can automate working on Access reports. Several tasks can be allocated, and they will operate every time the selection of Macros option takes place on a report.

Module: This enables a set of pre-determined instructions to be built by a programmer in the database. They can be used everywhere around the database.

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