How to Write (and Send) Job Offers to Candidates 

How to Write (and Send) Job Offers to Candidates 

How to Write (and Send) Job Offers to Candidates 

Business owners typically spend a lot of time hiring new employees, especially at large corporations. From reading through hundreds of applications to conducting interviews, it can be pretty exhausting. Throughout the hiring process, the most important step actually comes at the end. That’s right: the job offer. After finding the perfect candidate (or candidates), you will then need to make them an offer. The way you go about doing this is vital, as you need to focus on professionalism and enticement. Sending a text to candidates saying you’d like them to join you isn’t going to cut it: you need to do a lot more.

So, whether you’re a start-up company looking to build your team or an established industry name with a fast employee turnover, the following is a short guide that details how to write and send high-quality job offers to candidates.

1. Boost your professionalism with electronic signature software

The process of sending job offers has changed a lot over the past decade. In the past, companies would post offer letters to candidates for them to sign and return back to the office quarters. Now, though, everything is a little more modern. This is all thanks to technology, where job offers can be sent via email or other platforms. To add to the convenience, digital job offers can also include the option for electronic signatures, which both the company and candidates can sign using their phones or computers. This is great for speeding up the hiring process and ultimately showcasing to your desired candidates that you’re a professional and modern company. To get the right electronic signature software, there are some great DocuSign competitors that you can use.

2. Call prior to sending an official offer

Prior to composing and sending your job offers, you should give your candidates a courtesy call. This shows that you care and is an excellent way to let candidates know that you’re impressed and want to make them an official offer in written form. It also allows candidates the opportunity to prepare for your official offer and make their decision more swiftly.

3. Include all the relevant details (annual pay, holidays, perks)

Inside your offer letter or email should be all the relevant details that will be helpful for candidates. This should include their annual pay as well as standard working hours. Additionally, it’s helpful to include information about your company values, holidays, and other perks that will potentially entice people to accept your offers.

4. Personalize the offer

A common mistake to avoid when making job offers is a lack of personalization. If your offer looks like it’s straight out of a template, candidates will notice this immediately. This is why your offers should include at least some personalization, from addressing candidates by their names to including the specific reasons why you were impressed by their applications. This will help to capture the interests of candidates and make them feel more inclined to accept.

5. Add helpful links to other documents

Within your official job offer should be external links to other documents and sources that will be useful for candidates. For example, you could include links to your website as well as your health and safety policy. Make sure to include links that are relevant and educational.