4 Top Tips for Better Management of Building Maintenance      

Tips for Better Management of Building Maintenance  

Tips for Better Management of Building Maintenance  

If your work responsibility entails managing the maintenance of your organisation’s building, you want to ensure you implement good practices. Being a facilities manager means keeping up with the latest technologies as well as policies to ensure the building is safe for all occupants.

Facilities or building maintenance covers a whole range of factors from installing roof walkways for safe roof inspections to effective workforce management. Keeping within budgetary requirements by managing operation costs is also one of your responsibilities. And, you need to ensure the building is clean at all times and oversee maintenance planning.

Let’s talk about better management of building maintenance so you can be sure your role as facilities manager meets the needs of everyone using the facility.

4 Top Tips for Better Management of Building Maintenance

1. Find Ways to Cut Operation Costs

Companies are always looking for ways to lower operation costs. Your role as a facilities manager is to find ways of cutting operation costs without jeopardising the health and safety of occupants in the building. Simple cost-saving measures can include the following:

  • Reduce nighttime lighting: While security of the building is vital at all times, you can reduce the amount of lighting used at nighttime. Optimising perimeter and entrance light is essential for security reasons but you can switch off indoor lighting when not in use after hours.
  • Switch over to LEDs: if you haven’t already done so, this is the time to switch over to energy-saving lighting LEDs use up to 75% less energy than the older incandescent light bulbs.
  • Improve building insulation: Consider installing energy efficient windows, repairing gaps and holes for improved insulation and using energy-saving air conditioning units designed for commercial buildings.

There are many other ways of saving costs when managing the maintenance of your building. Implementing a strategic facility maintenance plan is one of the best ways to keep on top of operation costs.

2. Leveraging the Use of Building Maintenance Tools and Equipment

Leveraging the use of building maintenance tools and equipment means you’re able to keep the facility in top-nick at all times. Your workforce can perform tasks efficiently while keeping the building habitable, clean and safe for all occupants and visitors to the facility.

When deciding what you need to perform professional building maintenance, consider equipment such as anchored roof walkways for roofing maintenance or safer access to boilers on the rooftop. Installing the right equipment means your workforce can work efficiently and safely. Monitoring the use of tools and equipment is also vital to ensure they’re being used correctly.

Keeping up with the maintenance of all gear being used by your workers for building maintenance is essential. Making sure the tools and equipment are in good working order also guarantees better productivity.

3. Better Workforce Management

Your role as a facilities manager also means managing a productive workforce. It’s a known fact that happy workers produce better work. Working under safe conditions and being equipped with the right gear, gives your workers peace of mind they can do their work efficiently and safely.

Keeping up to date with the latest health and safety regulations for workers in your industry is one way of ensuring your team is safe. You can ensure that all workers are familiar with the health and safety policy of the company and that they abide by this at all times.

Communication is key for keeping the workforce fully informed of their daily duties.

4. Aligning With Code of Practice for Better Facilties

Maintaining the building from which your organisation operates requires providing a work environment that’s conducive to improve productivity. Many countries have a code of practice in place by which facilities need to be maintained for creating an optimal workplace.

Familiarising yourself with this code of practice means you can do what needs to be done to create a health and safe working environment. Better facilities go beyond doing ‘quick fix jobs’. It also means making sure workers have access to clean and hygienic facilities such as bathrooms and canteens.

When using the code of practice as a guideline for performing your role as a facilities manager, you’ll be able to implement various strategies such as:

  • Cater for workers taking on different roles in the building such as those working with hazardous materials.
  • Set up emergency plans.
  • Have a checklist of all duties that need to be performed by your workforce responsible for maintaining the building.

A code of practice for better facilities covers all areas that need to be managed in order to provide a productive and safe workplace.

Final Thoughts

Managing building maintenance goes beyond fixing toilets and leaking taps! Your role as a facilities manager means making sure the building is a healthy and safe place for anyone using the facility. It also means managing your workers and providing them with the right tools and equipment to get the job done efficiently and safely at all times. These top tips will keep you on track while being successful in implementing better management of building maintenance.

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