Outsourcing transcription should be part of your business strategy. Transcribing a wide range of business-related content will improve efficiency, website visibility and it may also provide written material for staff training. Because of the substantial cost of having a permanent in-house transcription department, outsourcing is the best option for your organization. Video and audio transcription is the best way to keep valuable records in an organized way. Technological advances have made outsourcing these services easier and a more streamlined process. Here are a few reasons why you should consider outsourcing the services.
It Saves Time and Cost
The best transcription companies boast of delivering fast services. You will receive your transcripts in a short time. The transcriptionists have an impressive typing speed, and the service providers have all the right tools for the job. You can get your transcripts in six hours for a fast project, but mostly you will get results after 24 to 36 hours from submission. This allows you to save a lot of time and focus on more pressing matters in the organization.
It also saves cost because running an in-house team of transcribers is quite expensive. The cost of staffing can cripple other aspects of your business. But when you outsource the transcribing services, you will only incur costs according to the amount of data you want to transcribe. You will have to pay the cost of transcription software and hardware if you have a transcription department. But an outsourced transcription company will come fully equipped with all the necessary materials.
The transcription requirements of a company keep fluctuating. An influx of work will lead to large volumes of transcription needs that can be overwhelming for a single in-house transcriber or a team of few people. But when the work volume drops, it leads to underutilization of the transcribing team. When you consider that, you will notice that outsourcing is the wisest business decision to make.
The outsourced team of transcribers will always be able to cope no matter how small or big the volume of data is. You will not be worried about underutilization because you only outsource the services when you need them. Also, a company that is only dedicated to transcribing will have more than qualified staff. They handle a lot of work every day, and the experience will be useful to your company. You can always count on the experience of fluent and skilled transcriptionists. 99% guarantee accuracy on your transcripts is more than anyone can ask for.
Expand the Types of Data You Transcribe
For a busy establishment, outsourced services are the way to go. You can easily expand on the types of things you transcribe. The team you hire will be experienced in transcribing different types of data, whether medical, academic, legal or business. They have worked on so many projects; they know the needs of each project, and that is why they can guarantee results. They also can meet your needs, especially in terms of accuracy. You can be free to transcribe a broader range of material.
A multilingual transcribing service provider will also increase your chances of reaching a wider market with advertisements and promotions. Professionally trained transcriptionists understand that every project has its unique needs. Everything will be formatted and consistent as per your liking. You can start transcribing more things, including blogs for your website, corporate videos, training sessions, and presentations. The possibilities are endless when you outsource transcribing services.
Better Objectivity and Impartiality
Transcripts provided by a specialist are likely to be viewed as more impartial and professional than those produced in-house. Listener bias will not affect the outsourced transcribers because they are not tied directly to your company. Subconsciously, your in-house team of transcribers will only hear what they expect or want to hear, which will affect the end transcript. If your organization needs to impress third parties, you should always use outsourced transcribing services.
Objectivity is crucial in certain industries, especially in the legal domain. You will build trust with your clients when they know you are fair in all your dealings. You should not lose objectivity or impartiality because of minor mistakes made by your in-house transcriber. It will take time to rebuild your company’s reputation. The quickest way of avoiding such issues is hiring a transcribing company to handle all your work. Sticking with one transcribing firm will benefit your business in the long run, especially when they have a customer loyalty reward program.
These are the main benefits of outsourcing transcription services. But before you hire a firm to handle your complex projects, there are a few things you need to consider. Experience is always a good thing when you have strict guidelines on a project. You should also consider the transcribing rates and if it’s something your business can afford long term. The best transcribing company will guarantee security. All businesses have sensitive data that they don’t want to land in the wrong hands. With that said, find a service provider with all the qualities you can outsource any time you want. They will help you free up a lot of time to focus on taking the business forward.